Aswaaqo Blog › Khata, udhar & expenses
How to Track Shop Expenses and Staff Salaries Without a Register
Written by Content Manager, Aswaaqo Team · · Updated · 2 min read
In short
To know your real profit, record every shop expense — rent, electricity and gas bills, stock purchases, staff salaries — in one place as it happens. In Aswaaqo, turn on Expenses under My Business → Settings → Features to record employees, salaries and bills; the Store tab then shows sales and expenses side by side for any date range.
Many shop owners know their daily sales but not their profit. The gap is expenses: the electricity bill paid from the till, the advance given to a worker, the rickshaw for stock. Recorded in different places — or not at all — they quietly eat your margin.
The expenses every shop should record
| Expense | How often |
|---|---|
| Rent | Monthly |
| Electricity, gas, internet | Monthly |
| Staff salaries and advances | Monthly / as given |
| Stock purchases | Daily / weekly |
| Transport and loading | As they happen |
| Repairs and equipment | As they happen |
| Committee or loan payments | Monthly |
How to record expenses in Aswaaqo
- Open My Business → Settings → Features and turn on Expenses.
- Add your employees once, with their salary.
- Record salaries and advances when you pay them.
- Record bills and other expenses the same day — it takes seconds.
- Open the Store tab, pick a date range, and see sales and expenses together. Tap Print Report for a full report.
A simple monthly profit check
Profit = Sales − Cost of stock sold − Expenses
Example for a small kiryana store:
| Rs. | |
|---|---|
| Sales | 900,000 |
| Cost of stock sold | 790,000 |
| Expenses (rent, bills, 1 salary) | 70,000 |
| Profit | 40,000 |
(Illustrative numbers only.) If expenses grow faster than sales, you'll see it here first.
Staff advances: avoid end-of-month arguments
Record every advance with the date. When salary day comes, the balance is clear for both of you.
Keep udhar separate from expenses
Credit you give customers isn't an expense — it's money owed to you. Track it in the digital khata.
Related: POS billing for small shops · Increase your shop's sales
Frequently asked questions
How do I calculate my shop's monthly profit?
Profit = total sales − cost of stock sold − expenses (rent, bills, salaries, transport). Recording sales and expenses in one app makes this a quick check instead of guesswork.
Where are expenses in Aswaaqo?
Turn on Expenses in My Business → Settings → Features. You can record employees, salaries and bills, and see totals in the Store tab.
Keep reading
- Digital Khata: How to Keep Udhar Records on Your Phone (Guide for Shopkeepers) — A digital khata is a phone app that replaces the udhar register. You add each regular customer once, record every credit sale and every payment, and the app keeps their balance correct automatically. In Aswaaqo, turn on Udhar under Settings → Features in My Business, and udhar sits next to your orders, bills and reports.
- What Is Aswaaqo? The Pakistani App to Order From Shops Near You and Sell Online — Aswaaqo is a Pakistani app and website that connects people with local shops near them. Customers order groceries, food, medicine and more for delivery, pickup or in store and pay cash. Shop owners get a free store page plus tools for orders, POS billing, digital khata (udhar), expenses, offers and delivery riders.
- How to Order Groceries Online in Pakistan With Cash on Delivery (2026 Guide) — To order groceries online in Pakistan with cash on delivery, open Aswaaqo, sign in with your mobile number, turn on Near me to see kiryana and grocery stores around you, add items to the cart and choose Delivery. You pay the rider in cash when the order arrives and can track them live on a map.